Writing Invoices

Dear Coaches and Freelancers,

we often experience confusion about how exactly the bills should look like you send to us. There are legal constraints, which force a certain form. This guide is intended to provide more clarity:

  • Always include your whole business address in the invoice
  • If you are from an EU country, please always include your EU-VAT-ID and ours as well DE313300279
  • If you are from a non-EU country you just bill us the total honorary (no need to add VAT)
  • All receipts remain with you in the original (flights, hotels, taxi, etc.). You attach the scanned copies to your invoice.
  • Invoices look like the one shown below. Especially the separate listing of travel expenses is always mandatory.
  • You can find our exact billing address here. Please always use this one.
  • VAT rate for German KSK-insured persons: Additional services always share the (VAT) fate of the main services. In case of doubt, please consult your tax advisor.
  • If you are a small business owner (Kleinunternehmer), you do not have to add VAT (please check with your tax consultant).
  • Terms of payment: See coaching contract and individual agreements.

An example of what an invoice can look like

This article is also available in: Deutsch (German)

Updated on April 13, 2020

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